"The training and support from the team at Simplifi has been a big plus. It takes time to learn a new system, and aged care is ‘messy’ from a staffing point of view, so getting Simplifi tuned to our ways took a bit of time but we had ample support. The ‘Hey Jamie’ phone calls and emails always got fast results."
Workforce Management Software Built for New Zealand Aged Care
Purpose-built to handle NZ aged care compliance, MECA agreements, and Holiday Act requirements - so you can focus on resident care, not admin.
PARTNERS WHO TRUST US
Aged Care Workforce Management Shouldn't Be This Hard
Managing aged care staff means juggling 24/7 rosters, last-minute gaps, certification tracking, and complex NZ payroll rules - all while keeping residents safe.
Generic platforms weren't built for this. They require expensive configuration, don't understand MECA agreements or the NZ Holiday Act, and often send inaccurate data to payroll.
Why Simplifi is different
Purpose-built aged care compliance software - NZ aged care standards, MECA, and Holiday Act built in, not bolted on
Blocks non-compliant rostering - System won't let you schedule staff with expired certifications
Accurate payroll, every time — Penal rates, overtime, and allowances calculated automatically
No agencies needed - Build and manage your own casual staff pool
Managing aged care staff means juggling 24/7 rosters, last-minute gaps, certification tracking, and complex NZ payroll rules - all while keeping residents safe.
Generic platforms weren't built for this. They require expensive configuration, don't understand MECA agreements or the NZ Holiday Act, and often send inaccurate data to payroll.
How Simplifi’s Aged Care Compliance Software Works
How Simplifi Works for Your Team
1
Create Rosters
For Managers
Build compliant schedules in minutes. System checks care ratios and certification status automatically
For Care Staff
Receive shift notifications instantly via the Simplifi app.
2
Manage Shifts
For Managers
Fill gaps from your casual pool—no agency fees. Staff can accept or decline shifts directly.
For Care Staff
Accept, decline, or apply for available shifts on your phone.
3
Clock In/Out
For Managers
Track attendance in real-time via kiosk tablets or beacon technology across all sites.
For Care Staff
Tap in at the facility tablet or auto-clock via phone beacon.
4
Approve Timesheets
For Managers
Review accurate timesheets with penal rates already calculated
For Care Staff
Update your profile, manage leave, view your hours.
5
Run Payroll
For Managers
Send accurate data directly to your payroll provider. No manual calculations.
For Care Staff
Get paid correctly, every time.
See Aged Care Workforce Management in Action
Watch how Simplifi streamlines rostering, compliance, and payroll for aged care facilities and retirement villages—so you can focus on resident care, not admin.
Aged Care Rostering Software for 24/7 Coverage
Create optimised schedules for permanent and casual staff to ensure full coverage across all shifts. Simplifi checks care ratios and certification status automatically, helping you balance staffing levels with resident care requirements while reducing last-minute disruptions. Aged care facilities save an average of 10 hours weekly on rostering alone.
Real-Time Absence & Shift Cover
Fill gaps fast—notify multiple qualified carers instantly. Staff accept or decline via the app. Maintain continuity of care without last-minute scrambling.
Casual Carer Pool Management
Build your own relief pool. No more expensive agency fees. Simplify onboarding, scheduling, and communication for casual aged care staff.
Aged Care Compliance Trackin
Track certifications, Police Vetting, first aid, and expiration dates. System blocks non-compliant staff from being rostered. Real-time care ratio monitoring keeps you audit-ready.
Flexible Clock-In Options
Kiosk mode (tablet tap in/out) or beacon technology (auto clock-in via app). Accurate timesheets generated automatically for every shift.
NZ Aged Care Payroll Compliance
Award rules engine calculates penal rates, overtime, allowances, and meal entitlements - built for MECA and NZ Holiday Act. Accurate data flows directly to payroll.
Lower Costs, No Hidden Fees
Reduce admin time, eliminate agency reliance, and manage casual placements directly. Setup and configuration included - no extra charges.
Aged Care
Why NZ Aged Care Providers Choose Simplifi
Feature
Generic Platforms
Simplifi
NZ Holiday Act compliance built in
MECA agreement rules included
Aged care standards pre-configured
Blocks non-compliant staff from roster
Real-time care ratio monitoring
Adward rules engine for accaurate penal rates
Weak
Casual staff pool management
Kiosk & beacon clock-in options
Limited
Local NZ support team
Setup & configuration included
Extra cost
payroll provider integrations
Limited
Custom integrations on request
Extra cost
No charge
Why Leading Organisations Choose Simplifi
Frequently Asked Questions
Need more information or have additional questions?
What is workforce management software for aged care?
How does aged care rostering software handle 24/7 shift coverage?
How does Simplifi track aged care certifications and qualifications?
Can Simplifi monitor resident-to-staff care ratios?
Does Simplifi work across multiple rest homes or retirement villages?
How does Simplifi handle NZ aged care payroll rules like penal rates?
Can Simplifi help us stop using expensive carer recruitment agencies?
How do aged care staff clock in and out of shifts?
Does Simplifi integrate with payroll providers used by NZ aged care facilities?
What support does Simplifi offer aged care providers?
Ready to Simplifi Your Workforce Management?
Say goodbye to complex rosters, compliance headaches, and payroll errors. With Simplifi, you can streamline scheduling, stay compliant and save valuable admin time.
