"The training and support from the team at Simplifi has been a big plus. It takes time to learn a new system, and aged care is ‘messy’ from a staffing point of view, so getting Simplifi tuned to our ways took a bit of time but we had ample support. The ‘Hey Jamie’ phone calls and emails always got fast results."
Workforce Management Softwarefor Australian Aged Care
Purpose-built for Australian aged care compliance - manage staff rostering, track care minutes against your 215-minute daily target, automate Aged Care Award payroll and build your own casual carer pool. All in one platform.
PARTNERS WHO TRUST US
Managing Your Aged Care Workforce Shouldn't Be This Hard
Running aged care staff on 24/7 rosters means navigating the Aged CareAward, SCHADS Award and Nurses Award simultaneously - each with their ownpenalty rates, allowances and classification changes. And now your care minutesdelivery is published as part of your Star Rating. Get the staffing wrong andresidents, families and the ACQSC all notice.
Why Simplifi is different from other workforce management platforms:
- Purpose-built compliance - Aged Care Award, SCHADS, care minutes andACQSC-ready records by default, not a configuration project
- Real-time care minutes - know your 215-min position before an ACQSCvisit, not during one
- Accurate payroll - penalty rates calculated automatically acrossevery award, every shift
- No agencies needed - build your own casual pool, fill gaps in minutes
Why Simplifi is different
Purpose-built aged care compliance software - NZ aged care standards, MECA, and Holiday Act built in, not bolted on
Blocks non-compliant rostering - System won't let you schedule staff with expired certifications
Accurate payroll, every time — Penal rates, overtime, and allowances calculated automatically
No agencies needed - Build and manage your own casual staff pool
Managing aged care staff means juggling 24/7 rosters, last-minute gaps, certification tracking, and complex NZ payroll rules - all while keeping residents safe.
Generic platforms weren't built for this. They require expensive configuration, don't understand MECA agreements or the NZ Holiday Act, and often send inaccurate data to payroll.
How Simplifi’s Aged Care Compliance Software Works
How Simplifi Works for Your Team
1
Build Rosters
For Managers
Create compliant rosters - system checks Award requirements, care ratios and certification status for each scheduled staff member automatically.
For Care Staff
Receive upcoming shifts instantly via the Simplifi app. Accept or swap shifts directly from your phone.
2
Fill Gaps Fast
For Managers
When a carer calls in sick, notify your entire casual pool simultaneously via the app. No agency calls. Gap filled in minutes, not hours.
For Care Staff
Get notified of available shifts in real time. Accept, decline or apply for open shifts from anywhere.
3
Track Time & Care Minutes
For Managers
Monitor attendance via kiosk tablet or beacon across all sites. Watch care minutes accumulating per resident against the 215-min daily target - in real time.
For Care Staff
Clock in at the facility tablet or auto-clock via the Simplifi app on arrival. View your timesheet as you work.
4
Track Time & Care Minutes
For Managers
Review timesheets with Aged Care Award penalty rates and SCHADS allowances already calculated. One-click approval. No manual adjustments.
For Care Staff
View your hours, check upcoming shifts, request leave and update yourprofile from the app.
5
Pay Accurately
For Managers
Timesheet data exports directly to your AU payroll provider
For Care Staff
Get paid correctly for every shift - all penalties, loadings and allowances calculated automatically.
See Aged Care Workforce Management in Action
Watch how Simplifi streamlines rostering, compliance, and payroll for aged care facilities and retirement villages - so you can focus on resident care, not admin.
Aged Care Rostering Software for Round-the-Clock Coverage
Build compliant rosters for permanent, part-time and casual staff. Simplifi checks care ratios and certification status when scheduling - flagging compliance gaps before a shift starts. Facilities save 10+ hours weekly on rostering.
Aged Care Time and Attendance Tracking
Staff clock in via kiosk tablet or automatic phone beacon. Real-time timesheets with Aged Care Award and SCHADS penalty rates pre-applied. One-click manager approval. Accurate data flows directly to payroll. No manual entry, no disputes.
Real-Time Care Minutes Tracking and Reporting
Dashboard tracks minutes of care per resident in real time. See at a glance whether you're meeting your 215-minute daily target and 44 RN-minutes requirement - before ACQSC assessment. Audit-ready reports always available.
Aged Care Award and SCHADS Award Payroll Compliance
Rules engine calculates penalty rates, allowances, overtime and classification entitlements under both the Aged Care Award 2010 and SCHADS Award automatically - including the three wage increase tranches since 2023. Data flows to your AU payroll provider. No underpayment risk.
Casual Carer Pool Management - No Agency Fees
Build your own casual carer pool and stop paying agency margins forlast-minute gaps. Onboard casual carers once, then notify all qualified staffsimultaneously when shifts need filling. Carers accept or decline directly viathe app.
Worker Compliance and Certification Tracking
Track Police Checks, first aid certificates, AHPRA registration and qualification expiry dates across your entire workforce. Simplifi automatically blocks non-compliant staff from rostering - carers with expired certifications cannot be accidentally scheduled.
Lower Costs, No Hidden Fees
Reduce admin time, eliminate agency reliance, and manage casual placements directly. Setup and configuration included - no extra charges.
Aged Care
Why Australian Aged Care Providers Choose Simplifi
Feature
Generic Platforms
Simplifi
NZ Holiday Act compliance built in
MECA agreement rules included
Aged care standards pre-configured
Blocks non-compliant staff from roster
Real-time care ratio monitoring
Adward rules engine for accaurate penal rates
Weak
Casual staff pool management
Kiosk & beacon clock-in options
Limited
Local NZ support team
Setup & configuration included
Extra cost
payroll provider integrations
Limited
Custom integrations on request
Extra cost
No charge
Why Leading Organisations Choose Simplifi
Frequently Asked Questions
Need more information or have additional questions?
What is workforce management software for aged care?
How does aged care software help with care minutes compliance?
Does Simplifi handle Aged Care Award and SCHADS Award payroll?
Can Simplifi track Police Checks and carer certifications?
Does Simplifi work across multiple aged care facilities?
How is Simplifi different from clinical aged care management software?
How do aged care staff clock in and out of shifts?
What AU payroll providers does Simplifi integrate with?
How quickly can our aged care facility get set up on Simplifi?
Readyto Simplify Workforce Management for Your Australian Team?
Join thousands of organisations that have replaced manual rosters, spreadsheets andpayroll headaches with Simplifi. Scheduling, rostering, timesheets, leave andpayroll compliance - all in one place.
